Bursar and Cashier Office

• Electronic check (E-check)-Free of charge
• Credit Card or Debit Card (AMX, Discover, MC, & Visa)- 2.95% Service Fee Applies (minimum of $3)

• Check-$20.00 check return fee for all returned checks
• Money Order

• Drop Box Payments Only (Located in the ATLC Bldg. Room 204B)
• NO CASH accepted
• Check or Money Order Only

Refund by Direct Deposit! is the name of Cincinnati State Technical and Community College’s (The College) electronic payment of credit balances to students. Refunds of credit balances created by excess Title IV (financial aid loans, grants, scholarships, and third party payments), self-pay overpayments, or adjustments of tuition and fee charges are deposited into students’ bank accounts.

Registered students are provided instructions to access the Banking Information (U.S.) form (for US banks only) on The College’s Self-Service page.

1. Log into MyCState
2. Click on Self-Service
3. Click Banking Information (U.S.)
4. Click “+ Add an Account”
5. Slide the Activate button to the right
6. Enter today’s date
7. Click “Next”
8. Enter an Account Nickname (this is not a required field). For example: Karen’s Account for Refunds)
9. Skip the Country of Bank (U.S. Only) field
10. Enter the Routing Number.
    • This is the ABA number (American Banking Association) assigned to each bank. This is a 9 digit number found in the lower left hand corner of your check. An ABA number never starts with “9”. If you do not have checks, you can either call your bank or visit https://www.aba.com and search for your bank’s ABA number
11. Enter your Bank Account Number
    • This is the number assigned to your account by your bank. You can find this number on your checks or by calling your bank
12. Re-enter you Bank Account Number
13. Choose an Account Type from the dropdown (“C”hecking or “S”avings)
14. Click “I agree to the terms and conditions”
15. Click “Submit”
16. This will return you to the “Banking Information” screen
17. You will receive an email from webadvisor@cincinnatistate.edu informing you that your banking information has been changed
18. Banking information is verified weekly on Thursdays. When this happens, the Verification will change from “Not Verified” to “Verified”

Direct deposit minimizes your carbon footprint by eliminating trips to the bank, reducing post office effort in delivering a paper check, and the energy it takes to make a mobile deposit. Direct Deposit is faster and more secure.

No. Once you enroll, your banking information will be stored in a safe and encrypted manner. Your banking information will remain on file until you de-activate by sliding the “Activate” button to the left and click “Save”. You will receive a confirmation email from webadvisor@cincinnatistate.edu.

The College processes refunds weekly. To be included in the week’s electronic refund process, you will need to enroll no later than noon on Wednesdays. The College will gather your banking information on Thursday mornings and send a file to the AVS Dept at the College’s bank (US Bank). Provided that the verification process is successful and you are scheduled to receive a refund, your refund will be deposited into your bank account on Friday.

Enrollment is immediate. Verification of banking information is done weekly on Thursday mornings.

Simply slide the “Activate” button to the left and click “Save”. The College’s Student Information System database will be updated and direct deposit will be cancelled. However, your account will continue to appear under “Current Account” on the Student Refund Accounts page of the College’s Self-Service.

Bursar’s Office

(513) 569-1580 Option #3

cashier@cincinnatistate.edu

Students are responsible for paying all charges incurred as a result of registering for classes. The College will not drop a student’s classes or reduce tuition charges/fees due to a student’s non-payment of those charges or for a student’s non-attendance.

Students may receive a tuition/fee reduction for classes by formally dropping from those classes for any reason. The amount of the fee reduction is based on the date that the course is dropped and calculated according to the College’s published refund schedule (below). Refunds are disbursed to the student or/and a third-party payer. There also may be a reduction or loss of financial aid eligibility.

Refund checks are mailed to students within 14 days of financial aid disbursal if there is financial aid in excess of a student’s tuition charges/fees.

1. Requests for refunds are considered only if the student officially drops the course. Students may utilize the online registration function of Self-Service to drop courses at any time. Students may also drop a course at any time by completing and signing the official Registration Activity Form available in the Office of the Registrar.
2. The Admission fee, Registration fee, and Late Registration fee are NOT refundable.
3. The following fees are refundable only during the 100% tuition refund period:
   • Technology fee
   • Facility fee
   • Career Services fee
4. The College’s tuition refund schedule for standard semester courses is as follows:
   • Refunds for full-semester-length (15-week) classes dropped before the first day of the semester are calculated at a rate of 100% refund of the in-state or out-of-state tuition and course/lab fee for the dropped class. Students are not eligible for financial aid for these dropped classes.
   • Refunds for full-semester-length classes dropped from the first day of the semester through the seventh calendar day of the semester are calculated at a rate of 100% refund of the in-state or out-of-state tuition and course/lab fee only for the dropped class. Students are not eligible for financial aid for these dropped classes.
   • Refunds for full-semester-length classes dropped from the eighth to fourteenth calendar day of the semester are calculated at a rate of 50% refund of the in-state or out-of-state tuition fee and course/lab fee for the dropped class.
   • There is no reduction of charges for full-semester-length courses dropped after the fourteenth calendar day of the semester; however, there may be a reduction or loss of financial aid eligibility.
5. Refunds for flexibly-scheduled courses: Courses which have a beginning or/and ending date different than the first and last days of the standard semester schedule are considered flexibly-scheduled and have a prorated refund period applied to them. A 100% refund is applicable to a flexibly-scheduled course dropped in the first 7% period of that course’s duration. A 50% refund is applicable to a flexibly-scheduled course dropped in the 8% to 14% period of that course’s duration. No refund is applicable after the 14% period of the  flexibly-scheduled course duration.
6. Refunds for cancelled courses: A refund of 100% is made to a student who has registered for a course that is cancelled by the College, if the student does not change to another course.
7. Refunds for students whose registration bill was paid by third party funding (financial aid, agency) are applied toward reimbursing the third party before any disbursement to the student.
8. If a student owes a financial obligation to the College, the refund is applied toward payment of the balance due before any disbursement to the student.
9. Students who do not follow the established dropped-class procedures of the College are not eligible for a refund.
10. Students who have questions concerning refunds should contact the Cashier’s Office.
11. Appeals to this refund policy may be filed by completing and submitting an appeal form, available at the Cashier’s Office.